Accommodation

Introduction #

The Accommodation Add-on for WP Travel Engine helps travel businesses offer detailed lodging options as part of their trip packages. Instead of keeping accommodation vague, you can set up clear room types, guest capacities, prices, and even premium upgrades. This makes your trips more professional and gives travelers the freedom to choose how they want to stay during their journey.

The add-on integrates properly with the booking process, checkout, cart, and emails. Travelers see accommodation options when booking, and their choices are automatically included in booking confirmations and payment emails.

Features #

Here’s what the Accommodation Add-on lets you do:

• Accommodation Management: Add and manage lodging options for any trip.
• Room Type Configuration: Offer both included rooms (like Standard Rooms) and premium room upgrades (like Deluxe Suites).
• Flexible Pricing: Decide whether prices apply per traveler or per unit.
• Mandatory Options: Make accommodation selection required for certain traveler categories.
• Room Details: Add room descriptions, images, and guest capacity.
• Room Upgrades: Create premium upgrade options tied to specific hotels.

Prerequisites #

Before using this add-on, make sure you have:

• WordPress is installed and running.
• The WP Travel Engine plugin is activated.
• A trip created inside WP Travel Engine (so you can attach accommodation to it).

How to Install the Accommodation Add-on

ℹ️ You can check this instruction to install and activate the plugin and activate the license key here. 

Setup #

Step 1: Enable the Add-on #

• Go to WP Travel Engine → Settings → Extensions → Accommodation.
• Toggle Enable to activate accommodation management.

Step 2: Add Global Settings #

Here you can:

• Add a Title (example: Accommodation).
• Add a Description (example: Select the accommodation for your trip).
• Choose Pricing Format:
  • Per Traveler: Each traveler pays individually for the room.
  • Per Room: Price applies to the whole room, regardless of how many guests share it.
• Set accommodation as Mandatory For specific traveler categories (like Adults).

Step 3: Add Room Types #

• Enter a Room Type Name (Standard Room, Deluxe Room, Suite).
• Set the Number of Guests allowed.
• Write a Short Description (example: Twin sharing included in the package).
• Add Images and Long Descriptions for details.
• Enter the Price per Room if applicable.

Step 4: Add Room Upgrades #

• Add Upgrade Name (example: Upgrade to 5-Star Stay).
• Add Hotel Name (example: Grand Palace Hotel).
• Add Upgrade Price.

ℹ️ Example: You can offer a Standard Room included, but add upgrade options like Upgrade to Sea View Room at Ocean View Resort for $200.

How to add Accomodation in a Single Trip #

Once you have enabled the Accommodation Add-on globally, you can set up accommodation options for each individual trip. This means you can customize room types, prices, descriptions, and upgrade options to match that specific trip.

Step 1: Navigate to the Accommodation Tab #

• Go to Trips → Edit Trip.
• Open the Accommodation tab in the trip settings.

Step 2: Add Room Types #

• All the available accommodation options will be listed under this tab.
• You can add common room examples like Standard Room, Deluxe Room, or Suite.

For each room type, you can configure:

• Short Description: A quick note about the room (for example, Twin sharing included in package).
• Price per Room: Enter the cost of the room if it is not included in the package. This price applies only to the current trip.
• Action Toggle: Switch on or off to decide if that room type should be available for the trip.

Step 3: Configure Room Details #

Under the Details button for each room type, you will find more settings:

• Image: Upload a photo of the room to make the listing more engaging.
• Detailed Description: Add a longer description of amenities such as air conditioning, free WiFi, balcony view, or premium bedding.
• Included in Package Toggle: Check this box if the room is already included in the trip at no extra cost. If you leave it unchecked, the room will appear as an additional paid option during booking.

Room Upgrades in Trip Settings #

Under the Room Upgrade section inside the Accommodation tab of an individual trip, you can set up premium accommodation upgrade options.

How it works:

• You will see the Add Upgrades dropdown where you can pick from the accommodation room types that you have already created under the global settings (for example: Standard Room, Deluxe Room, Suite).
• Once selected, these upgrades will be listed under the Room Upgrade section for that specific trip.

For each room upgrade, you can configure the following settings:

• Price Per Room: Add the cost of this upgrade. This pricing is trip-specific and only applies to the trip you are editing.
• Room Types Selector: Choose which base room type this upgrade applies to (for example, you may allow “Upgrade to Suite” for both Standard Room and Deluxe Room).
• Action Toggle: Use the toggle to enable or disable the upgrade for the trip. If turned off, the upgrade option will not be displayed on the booking form for this trip.

Troubleshooting #

• Accommodation not showing in booking form:
  Make sure the add-on is enabled under WP Travel Engine → Settings → Extensions → Accommodation.
• Prices not adding correctly:
  Double-check whether pricing is set to per traveler or per room.
• Emails not showing accommodation details:
  Confirm that the booking email template is updated and supports accommodation tags.
• Upgrade option not appearing:
  Ensure that upgrades are tied to the correct room types in the trip settings.

FAQs #

Feel free to contact our support team for any other assistance.